Experts agree implementing the right electronic pay stub solution will result in substantial cost savings. Based on research by NACHA (National Automated Clearing House Association), the average cost of printing a pay stub for one employee is $1.90 per pay period. This equates to $49.50 per employee for 26 pay periods. Therefore, a company with 500 personnel spends approximately $25,000 per year just to validate payroll via pay stubs. While costs vary, this is a conservative estimate that does not include the expense of postage or storage. ePSS will reduce your cost of pay stub administration by 50% or greater through:

• Eliminating paper cost i.e., forms, envelopes, and other paper goods
• Substantially reducing printing cost of the pay stubs, envelopes, etc.
• Greatly reducing postage to mail the pay stubs
• Lowering time and costs required to reproduce lost pay stubs
• Minimizing the time expended by payroll and administrative personnel to manage pay stub activities
• Reducing storage costs, no more paper documents to store, everything will be electronic

GHG is very excited about the closing of 12,000 sq ft of property near Clear Lake City Blvd & Hwy 3 in Houston.  Permits are all in place and construction will begin in January 2010.

New Hampshire based Madison Resource Funding has over 40 years of experience as a full-service funding source for temporary staffing agencies. Services provided by Madison include 100% payroll funding, weekly profit based on billings, not collections, complete financial & administrative back office support, and competitive rates with no hidden costs. Consistently recognized as an industry leader, Madison’s pool of technical talent strives to produce high-quality, first-class products, and services that don’t merely meet ‘clients’ needs, but surpass expectations.

The Business Challenge

Madison’s processes for generating pay stubs and gathering timesheets for client companies was largely manual and paper based. Wanting to position their business for profitable growth, Madison searched relentlessly for a Web-based, integrated business automation solution that would function seamlessly with their existing business systems. Through searching on the internet for a cost-effective solution, Madison discovered GHG Corporation and electronic Employee Management Solution (eEMS). Suddenly the answer was obvious, and the decision to go with the eEMS suite of products was made within a few weeks time.

Customer Primary Objectives

• Cost-effective, Web-based business automation solution that addresses pay stub and, timesheets.
• Seamless integration with Madison’s existing business systems was a must.
• The solution had to enable Madison to compete effectively in their marketplace.

GHG Solution

GHG Corporation’s Employee Management Suite (eEMS) which includes:

1. electronic Time Sheet Management Solution (eTSMS): Provides a secure, password-protected system for tracking and management of employees’ time by project, department, customer or other user defined category, available to employees and managers anywhere, anytime, from Internet-enabled computers.
2. electronic Pay Stub Solution (ePSS): A secure, easy-to-use Web-based tool that empowers employees to view their current and/or past pay stubs as needed, from Internet-enabled computers.
3. electronic Recruiting and Staffing Management Solution (eRSMS): Automates the recruiting and staffing process by providing a central repository for all vital recruiting data, and by facilitating quick and easy posting of job openings to both internal and external Web-sites resulting in shortened hiring cycles.
4. electronic Human Resource Management Solution (eHRMS): A secure Web-based, database driven solution that centralizes vital employee data including compensation, benefits, contract histories, and security clearance status which results in improved data accuracy, better management oversight, and reduced administrative costs.
5. GHG’s Installation, Customization and Training Services: GHG’s technical experts worked with Madison to integrate and customize eEMS to meet their specific requirements. In addition, eEMS experts tailored a custom interface to Madison existing payroll software.

Return on Investment (ROI)

• End-to-End Process Automation

By implementing eEMS, Madison has integrated its business processes, and consolidated vital organizational data into a centralized data repository that is easily queried and maintained. Madison is able to offer their customer base an online pay stub and timesheet.

• Affordable, Scaleable, Easy-to-use Solution

GHG was able to install the eEMS software on GHG’s servers and host the entire application for Madison. It required no up front investment, as Madison only pays a monthly license charge. Madison is able to add new clients in less than a day.

Ease-of-use was an important factor to the success of eEMS within Madison: “eEMS is intuitive and easy-to-use. Drop-down menus and consistent user interfaces shorten ramp-up time and minimize training requirements. Employees, supervisors, project managers and accounting have all commented on how eEMS has had a positive impact by improving both the efficiency and accuracy of their business operations.”

• Increased Customer Satisfaction

Prior to implementing eEMS, Madison had generated and mailed pay stubs for each of its customers. With eEMS, Madison is able to load pay stubs immediately, and eliminate the cost of printing and distribution. Clients recognize and appreciate Madison’s outstanding customer service.

The Bottom Line

Madison carefully tracked their cost savings following the implementation of eEMS, and realized a $.25 per pay stub reduction in operating costs. This savings is due to eliminating the reproduction and mailing costs associated with paper-based pay stubs. Labor savings derived from efficiency gains are not included in this conservative number. Currently, Madison provides 2000 pay stubs electronically every two weeks. This equates to $12,000 additional profit each year. Based on the tremendous cost savings, Madison’s ROI for eEMS was less than one month.

According to Tammy Strain-Derouin, Madison’s CFO, “Implementing GHG’s eEMS product suite has helped position Madison for growth. Integrating GHG’s pay stub and timesheet software into our financial system has enabled us to streamline our business processes resulting in reduced operating costs and increased flexibility to map to our customers’ requirements. Ultimately, we have improved our competitive edge.”

The Killeen Independent School District (KISD) is Texas’s largest school district between Austin and Dallas. KISD employs over 5,500 teachers and support personnel to serve the district’s 50 campuses. KISD serves as the area’s second largest employer, second only to Fort Hood. Students from Killeen, Harker Heights, Fort Hood, Nolanville, and rural West Bell County attend classes at twenty-nine elementary schools (PK-5), eleven middle schools (6-8), and four high schools (9-12), and six specialized campuses. Besides the 50 regular schools and several specialized campuses, the district utilizes portable buildings, which provide approximately 200 potential classrooms.

The Business Challenge

KISD was using a time and attendance system from Kronos, which utilized 80 Accu-Time time clocks. The vendor would no longer provide support at the end of 2006; therefore, the new system would have to be operational prior to this date. In addition, KISD wanted to incorporate the loading of an additional time and attendance file from the substitute call out system (Stars) to further automate the time collection and payroll process.

Customer Primary Objectives

• Cost-effective, Web-based timesheet solution that allows employees to input their time through various types of interfaces: Computer, Time Clock, and Phone Clock.
• Integration with KISD’s existing accounting solution was a must.
• Integration with KISD’s 80 existing time clocks was a must.

GHG Solution

GHG Corporation’s Employee Management Suite (eEMS) which includes:

1. electronic Time Sheet Management Solution (eTSMS): Provides a secure, password-protected system for tracking and management of employees’ time by project, department, customer or other user defined category, available to employees and managers anywhere, anytime, from Internet-enabled computers.
2. electronic Human Resource Management Solution (eHRMS): A secure Web-based, database driven solution that centralizes vital employee data including compensation, benefits, contract histories, and security clearance status which results in improved data accuracy, better management oversight, and reduced administrative costs.
3. GHG’s Installation, Customization and Training Services: GHG’s technical experts worked with KISD to integrate and customize eEMS to meet their specific requirements. In addition, eEMS experts tailored a custom training solution to ensure a smooth start-up for KISD. Bob Mills, Payroll Specialist for KISD explained, “GHG’s installation team understand our HR, timesheet and educational accounting/compliance requirements, and their knowledge and experience were pivotal to our quick and successful implementation.”

Return on Investment (ROI)

• End-to-End Process Automation

By implementing eEMS, Killeen has integrated its business processes, and consolidated vital organizational data into a centralized data repository that is easily queried and maintained. KISD will leverage these new systems to support its anticipated business growth, without experiencing a corresponding increase in administrative and accounting staff, thereby achieving the desired economies of scale.

• Affordable, Scaleable, Easy-to-use Solution

KISD deployed eEMS in a Microsoft® Window 2000 operating environment running on an Intel platform. GHG’s commitment to platform independence provided KISD the opportunity to select their computing infrastructure, and help ensure smooth migrations to new software releases.

• Increased Customer Satisfaction

Prior to implementing eEMS, KISD collected time and attendance data using an outdated expensive system, which required some manual data entry, and had great difficulty responding to customer requests for system customization. With eEMS, gathering time and attendance data is fast and accurate. Requests for custom reporting or unique time accounting requirements are easily and quickly accomplished.

The Bottom Line

KISD tracked their cost savings following the implementation of eEMS, and realized over a $400,000 cost versus the system offered by Kronos. This savings is due to replacing the existing system with GHG’s, at a greatly reduced licensing cost. In addition, GHG automated the importing of time and attendance data from the Stars system, which eliminated 16 hours of manual data input each pay period.

Reference

Monica Palacios – Manager – 254-501-0022 – monica.palacios@killeenisd.org

MRI Technologies is a successful NASA Prime Contractor with an award winning reputation for excellence. Our record of customer satisfaction is based on consistent on-time delivery of dependable, flexible, and superior services and products.

Founded in 1987, we are a woman-owned small business specializing in information systems, engineering, project management, and library services. We use a structured teamwork approach and continually invest in our team members’ and our company’s future success through ongoing research, cross-training, and employee development programs.

The Business Challenge

MRI’s timekeeping processes were largely paper-based and required a great deal of supervisor intervention. Recently the DCAA had conducted a Floor Check (Timesheet Audit) to determine the adequacy of MRI timekeeping policies and practices. After the audit it was determined that MRI needed to take corrective action to ensure they could meet the DCAA timekeeping requirements, and pass the next DCAA floor check.

Customer Primary Objectives

• Cost-effective, Web-based time and attendance system that would ensure DCAA Compliance.
• Integration with MRI’s existing accounting solution Great Plains would be a plus.
• Simplify the MRI’s current timekeeping processes.

GHG Solution

GHG Corporation’s Employee Management Suite (eEMS) which includes:

1. electronic Time Sheet Management Solution (eTSMS): Provides a secure, password-protected system for tracking and management of employees’ time by project, department, customer or other user defined category, available to employees and managers anywhere, anytime, from Internet-enabled computers.
2. electronic Pay Stub Solution (ePSS): A secure, easy-to-use Web-based tool that empowers employees to view their current and/or past pay stubs as needed, from Internet-enabled computers.
3. electronic Recruiting and Staffing Management Solution (eRSMS): Automates the recruiting and staffing process by providing a central repository for all vital recruiting data, and by facilitating quick and easy posting of job openings to both internal and external Web-sites resulting in shortened hiring cycles.
4. electronic Human Resource Management Solution (eHRMS): A secure Web-based, database driven solution that centralizes vital employee data including compensation, benefits, contract histories, and security clearance status which results in improved data accuracy, better management oversight, and reduced administrative costs.
5. GHG’s Installation, Customization and Training Services: GHG’s technical experts worked with MRI personnel to integrate and configure eTSMS to meet their DCAA timekeeping requirements. In addition, GHG tailored integration with Great Plains to ensure a smooth transfer of time and attendance data from eTSMS to Great Plains. Kim Haw, Accountant for MRI explained, “GHG understands the government contractor requirements. They have a great deal of experience working with the DCAA and understanding the requirements for timekeeping.”

Return on Investment (ROI)

• Compliance with DCAA Timekeeping Guidelines

By implementing eTSMS, MRI has become DCAA Compliant for timekeeping in less than 3 weeks.

• End-to-End Process Automation

By implementing eTSMS, MRI has integrated its business processes, and consolidated vital organizational data into a centralized data repository that is easily queried and maintained. MRI will leverage these new systems to support its anticipated business growth, without experiencing a corresponding increase in administrative and accounting staff, thereby achieving the desired economies of scale.

• Increased Customer Satisfaction

Prior to implementing eTSMS, MRI collected paper timesheets and had great difficulty responding to customer requests for ad hoc reports. With eTSMS, customer billing is fast and accurate. Requests for custom reporting or unique time accounting requirements are easily and quickly accomplished. Clients recognize and appreciate MRI’s outstanding customer service.

The Bottom Line

MRI is now DCAA compliant for timekeeping, integrated timesheets with Great Plains, and simplified the entire time and attendance process, while saving money. According to Tim Kropp, MRI’s President, “Implementing GHG’s eTSMS product ensures that MRI will pass future DCAA floor checks. In addition, by integrating with our accounting system, we have been able to get an immediate return on our investment.”

The second project is with Nasa and it is to provide support to Wallops Island. We previously did this support under the old CSOC contract. The contract is scheduled to be awarded in June 2009 with a start date of July 2009, but I am not counting on these dates and have no updates at this point.

Currently we have a team of approximately 20 developers supporting this project from both Houston and Denver. We have made very good progress on Module 1 and our customers seem very satisfied. We have developed the beta version of Module 2 and plan on allowing our customers to start beta testing in August 2009 with operational release Jan 2010.

GB Tech, Inc. a Texas based full-service engineering and Information Technology (IT) company; with over 300 employees across North America. Industries supported by GB Tech include aerospace, health-care, academia, government, telecommunications, and commercial labor. Consistently recognized as an industry leader, GB Tech’s pool of technical talent strives to produce high-quality, first-class products and services that not only meet client’s needs but surpass expectations.

The Business Challenge

GB Tech’s business processes were largely paper-based with the exception of accounting. Wanting to position their business for profitable growth, GB Tech searched relentlessly for a Web-based, integrated business automation solution that would function seamlessly with their existing account system. After three years of searching for a cost-effective solution, GB Tech discovered GHG Corporation and electronic Employee Management Solution (eEMS). Suddenly the answer was obvious, and the decision to go with the eEMS suite of products was made within one month’s time.

Customer Primary Objectives

• Cost-effective, Web-based business automation solution that addresses timesheet, pay stub, recruiting and staffing, and human resource management.
• Integration with GB Tech’s existing accounting solution was a must.
• The solution had to yield a one year return on investment.

GHG Solution

GHG Corporation’s Employee Management Suite (eEMS) which includes:

1. electronic Time Sheet Management Solution (eTSMS): Provides a secure, password-protected system for tracking and management of employees’ time by project, department, customer or other user defined category, available to employees and managers anywhere, anytime, from Internet-enabled computers.
2. electronic Pay Stub Solution (ePSS): A secure, easy-to-use Web-based tool that empowers employees to view their current and/or past pay stubs as needed, from Internet-enabled computers.
3. electronic Recruiting and Staffing Management Solution (eRSMS): Automates the recruiting and staffing process by providing a central repository for all vital recruiting data, and by facilitating quick and easy posting of job openings to both internal and external Web-sites resulting in shortened hiring cycles.
4. electronic Human Resource Management Solution (eHRMS): A secure Web-based, database driven solution that centralizes vital employee data including compensation, benefits, contract histories, and security clearance status which results in improved data accuracy, better management oversight, and reduced administrative costs.
5. GHG’s Installation, Customization and Training Services: GHG’s technical experts worked with GB Tech to integrate and customize eEMS to meet their specific requirements. In addition, eEMS experts tailored a custom training solution to ensure a smooth start-up for GB Tech. Le Bui, Controller for GB Tech explained “GHG speaks the government contractor language. Their consultants understand our HR, timesheet and government accounting/compliance requirements, and their knowledge and experience were pivotal to our quick and successful implementation.”

Return on Investment (ROI)

• End-to-End Process Automation

  By implementing eEMS, GB Tech has integrated its business processes, and consolidated vital organizational data into a centralized data repository that is easily queried and maintained. GB Tech will leverage these new systems to support its anticipated business growth, without experiencing a corresponding increase in administrative and accounting staff, thereby achieving the desired economies of scale.

• Affordable, Scaleable, Easy-to-use Solution

  GB Tech deployed eEMS in a Microsoft® Window 2000 operating environment running on an Intel platform. GHG’s commitment to platform independence provided GB Tech the opportunity to select their computing infrastructure, and help ensure smooth migrations to new software releases.

  Ease-of-use was an important factor to the success of eEMS within GB Tech. “eEMS is intuitive and easy-to-use. Drop-down menus and consistent user interfaces shorten ramp-up time and minimize training requirements. Employees, supervisors, project managers and accounting have all commented on how eEMS has had a positive impact by improving both the efficiency and accuracy of their business operations.” states Ms. Bui of GB Tech.

• Increased Customer Satisfaction

  Prior to implementing eEMS, GB Tech collected paper timesheets and had great difficulty responding to customer requests for ad hoc reports. With eEMS, customer billing is fast and accurate. Requests for custom reporting or unique time accounting requirements are easily and quickly accomplished. Clients recognize and appreciate GB Tech’s outstanding customer service.

The Bottom Line

GB Tech carefully tracked their cost savings following the implementation of eEMS, and realized a $27,000 per year reduction in operating costs. This savings is due to eliminating the reproduction and mailing costs associated with paper-based pay stubs. Labor savings derived from efficiency gains are not included in this conservative number. Based on the tremendous cost savings, GB Tech’s ROI for eEMS was less than 3 months.

According to Gail Burkett, GB Tech Corporation’s President, “Implementing GHG’s eEMS product suite has helped position GB Tech for growth. Integrating our timesheet software into our financial system has enabled us to streamline our business processes resulting in reduced operating costs and increased flexibility to map to our customers’ requirements. Ultimately, we have improved our competitive edge.”