GHG Spot Awards for: Cody Aycock, Clayton Cauthen, Heather Law and Danielle Mock

The Archival Records Team consisting of Cody Aycock, Clayton Cauthen, Heather Law and Danielle Mock is a unique group of USA GHG support employees.  Each member was selected to perform a new task to handle the increased volume of records management and archiving associated with Transition and Retirement (T&R) of SSP in 2010.  The team was tasked to provide support to retain and archive all SSP related Configuration Management Records through the conclusion of the Space Program Operations Contract (SPOC).

Before the task began, each team member was briefed on the importance of accuracy in indexing and databasing of each record, pointing out that if any record was not handled accurately, it may never be found.  The task was described as one where it was extremely important to work together, provide attention to detail and to deliver high quality products. Any future SSP records retrieval is dependent upon the how conscientious and responsible each member of the team performed the job.  All team members exceeded all expectations.  They took responsibility of the task, asking questions, requesting to learn more about other aspects of the task, working closely together and participating in meetings to discuss better ways to do the task.  Heather and Danielle have been so impressive in their records management, that each has been trained to provide backup support to the Regents and Space Park Meeting Facility coordinators.

Cody and Clayton were put in charge of packing and moving boxes from NASA/Bldg 1, and indexing each file in each box.  Heather and Danielle were assigned as primary data entry  personnel.  In addition, Heather has taken on the responsibilities of the USA MI Records Lead, taking on the task of completing all NASA forms for shipment, requesting Accession Numbers for box annotation and performing customer requested research.

The assumption of the overall task was that this group could pack, move, index, database & ship 600 boxes by September 2010.  Well, this team has broken all milestone records.  By the end of 2009 over 700 boxes of data and over 20,000 records have been processed and shipped to the Federal Records Center in Fort Worth, Texas.  Not only have these employees exceeded the initial scope of the task ahead of schedule, but have done it significantly under budget.  This group has been so successful that additional records have been identified and an additional element was added to the Canofile Replacement System (CRS) application to allow the Orbiter records to be included in the archive records process and entered into the database. Danielle and Heather tested the new Orbiter element for the Information Management (IM) team and provided findings and recommendations prior to release of the application.

Several meetings have been held with the NASA customer to present the status of the job performed by these four GHG employees.  At each meeting, the NASA customer has repeatedly commented on how impressed they are with the accomplishments of this group and what an outstanding job they have done. Cody, Clayton, Heather and Danielle have been successful in providing high quality products, an outstanding work team and high productivity exceeding all expectations.  Each is deserving of this reward for their excellent contribution and efforts in the archival of SSP Configuration Management Records.